Contract summary screen will include:
- Contract Number – A unique number automatically assigned by FirstKey Homes.
- Description – The street address of the project.
- Original Contract Amount – The initial budget allocated for the job.
- Change Orders – Adjustments made to the original budget during project execution.
- Total Orders – The sum of the original budget and any approved change orders.
- Invoiced to Contract – The total amount invoiced for the project to date.
- Remaining Contract – The remaining balance yet to be invoiced.
- Date Created – The date the contract was issued.
- Start Date – The scheduled start date of the job.
- Scheduled Completion – The estimated date for job completion.
- Actual Completion – The date the job was fully completed.
All the Contract details can be easily exported to Excel or PDF document.
Creating an Invoice in VendorCafe
Reminder: Only fully completed contracts will be available to invoice. Contact your Construction Coordinator if you do not see the desired contract/job to obtain status.
1. Log in to VendorCafe.
2. Below are steps the vendor should follow to invoice FirstKey Homes for a completed job that has a contract assigned to it.
3. If a contract exists, click on “Contracts” Tab under the “Client Profiles” section.
4. A list of available contracts will populate as well as a search where the Vendor can search by “Property Name” or “Contract #”.
5. To invoice for a Contract, Vendor needs to click on “Contract #” and select “Create Invoice”.
Please input the following:
- Invoice Number: This could be any naming convention vendor follows.
- Invoice Desc: This could be street address, or any naming convention vendor follows.
- Invoice Date: Invoice date should not be prior to current date.
- Invoice Total: Invoice total cannot be greater than the contract amount. VendorCafe will not process an invoice greater than the contract amount. Any amount over the contract amount will require a change order submitted to FirstKey Homes at Contracts@firstkeyhomes.com.
- Line Item Detail: Adjust any of the pre-populated line items if there is a deviation from contract issued amount. Each line can be adjusted if the total “Invoice Total” doesn’t exceed the “Contract Amount”.
After saving, click “Add Attachment” and attach a copy of the detailed invoice.
Click “Submit”.
Technical issues with VendorCafe should be sent directly via email to VendorCafe_Support@yardi.com, or call 1-888-251-8210. Should you have additional questions, contact the FirstKey Homes Vendor Management team at Vendormanagement@firstkeyhomes.com.